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In the past, you might have shared files with your team by sending them out via email or printing them. In the future, you’ll need to make use of document sharing software that supports real-time collaboration and supports the most recent file formats.
A good document-sharing solution provides an easy-to-use management interface and the tools needed to keep content safe and secure, as well as synchronized across teams and devices. It also has the capacity to handle huge files of all sizes. It can also be backup to the cloud to safeguard against natural disasters and data loss.
Cloud-based and on-premise document sharing systems are the most well-known. Both options offer security, but on-premise is more suitable for companies with strict policies regarding security of information. For example it isn’t dependent on an internet connection, therefore it won’t be affected if you lose internet access.
File-sharing software is also a critical tool for remote and hybrid teams. It eliminates the need to send files through email and assists teams in not tracking down versions or trying to figure out who made which changes. It also ensures that projects have only one version.
The majority of project management software is connected to the platform for sharing documents to streamline workflow. For instance, ClickUp allows users to upload documents directly to the application and collaborate in real-time. It also includes a Docs feature that lets users prepare documents and share them with anyone within the organization. It is also compatible with over 1,000 work applications to make switching between apps and boost productivity.